Executive Assistant

Executive Assistant

Role Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative, operational, and strategic support to executive leadership. In this role, you will act as a primary point of contact and trusted liaison between executives and internal/external stakeholders, ensuring seamless business operations, effective calendar and travel management, and flawless execution of key operational priorities.

Key Responsibilities

Calendar & Meeting Management: Manage complex executive calendars, resolve scheduling conflicts proactively, prepare agendas, compile background documentation, and record key action items.

Travel & Logistics: Coordinate end-to-end domestic and international travel logistics, including flights, accommodations, visas, and detailed itineraries; oversee timely submission of expense reports.

Executive Communication: Draft, proofread, and format professional correspondence, presentations, and executive summaries for internal and external stakeholders.

Banking & Financial Operations: Oversee personal and official banking transactions, investment administration, and confidential financial record-keeping in collaboration with wealth management and banking partners.

Confidentiality & Information Governance: Handle sensitive organizational, legal, and financial documents with complete discretion and strict confidentiality.

Project & Operational Coordination: Assist in driving cross-functional special projects, track deliverables across teams, and ensure prompt completion of executive priorities.

Ad-Hoc Support: Provide comprehensive support for personal administrative tasks and executive coordination to maximize leadership efficiency.

Qualifications & Requirements

Experience: 3+ years of proven experience as an Executive Assistant, Executive Coordinator, or in a similar support role at fast-paced technology firms.

Technical Proficiency: High proficiency in Google Workspace / MS Office Suite (Word, Excel, PowerPoint, Outlook) and modern productivity tools.

Soft Skills: Exceptional written and verbal communication skills, superior organizational abilities, strong multitasking capability under tight deadlines, and high emotional intelligence.

Integrity: Demonstrated track record of sound judgment, diplomatic communication, and utmost discretion when managing high-level confidential information.

Work Schedule & Shift Details

Working Hours: US Shift alignment to effectively support global leadership and international business operations.

Note

By submitting your application, you consent to being contacted by our Talent Acquisition team via phone call, email, SMS, WhatsApp, or other communication channels regarding your application and relevant career opportunities.

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Listed from Sigmoid’s official careers page · checked 6 hours ago. We're not affiliated with Sigmoid and never charge candidates.